What are the fluid management top tips for heavy equipment? Consider the principal fluids in heavy equipment to be the machine’s lifeblood, especially engine and transmission oils, coolants, and hydraulic fluids. These liquid components, as you may be aware, fulfill crucial functions. However, not everyone is as careful as they should be when it comes to checking fluid levels and conditions.

When one of the fluids is faulty, the machine’s performance declines. As a result, jobsite efficiency and production suffer. Furthermore, there is likely unnecessary wear occurring internally, which reduces the equipment’s lifespan and places it at a higher danger of breaking down and requiring repairs.

It’s well worth the time to be proactive about fluid management in order to maintain optimum production, prevent unnecessary maintenance costs, and maximize the return on your heavy equipment expenditures. So have a look at the following advice on how to manage machinery fluids effectively.

Fluid Management Top Tips for Heavy Equipment

Best Practices in Fluid Management

  • To establish the proper fluids and capacities, as well as the suggested service intervals, consult the operator’s manual for each piece of machinery.
  • Never utilize fluids or fluid combinations that aren’t up to spec.
  • Fluids should be changed according to the manufacturer’s instructions.
  • Follow the oil viscosity grade guidelines in the manual depending on current ambient temperatures.
  • Inquire with your dealer about individualized fluid management depending on your consumption, as well as anything you need to know about how your warranty may be affected.
  • Keep a spreadsheet that lists the oils that are required for each piece of equipment in your fleet.
  • Keep all of the oils and other fluids your machines require on hand, and label them according to which machines they’ll be used on.
  • Label which equipment or components accept any specialized fluids you have on hand and store them in the right bottles, drums, tanks, or other containers as recommended by the manufacturer to avoid contamination or quality degradation.
  • Keep a close eye on the storage recommendations for diesel exhaust fluid, since it needs to be kept safe from contamination, evaporation, and severe temperatures.
  • Assign particular persons, at specific times, the responsibility of regularly checking levels and topping off fluids.
  • Ensure that all operators are well-versed in the hydraulics systems they work with, including how to maintain hoses, seals, funnels, and any leaks that may arise.
  • Before changing coolants, flush the machine three times since various types or brands of coolant should never be mixed.
  • When mixing coolant from concentrate, only use de-ionized or distilled water to keep it working at its best.
  • Keep note of all fluid intake and keep an eye out for any unusual behavior.
  • If your fluid usage or conditions change, contact your dealer or maintenance service provider right away.
  • Inquire with your dealer or service provider about frequent fluid sampling checks, which examine the quality of liquid components and can provide early warnings about faults in a number of systems, saving you time and money.


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